Seminole Canoe and Kayak Club

 

The SCKC calendar is an interactive web calendar application which allows you, the Club Member to share event information via the internet.

Calendar views and Formats

There are a number of different ways you can view the calendar. There is the traditional calendar "Grid Format", a "List Format" and a "Time Plan Format". You can choose to display a day, week, month, quarter or year at a time, and opt to display only the dates that have events associated with them. Different users viewing the same calendar can pick whatever format the prefer without affecting other users.  The calendar format features are accessed at the Tool bar located at the bottom of the calendar page; just pick the "pull down" menu to the right of "Display"

Email Features

The calendar provides a number of built-in email capabilities:

    Notification when you create an event, you can specify addresses to automatically email a notification to. For example, if you schedule

    a meeting, you can have the calendar send an email to whoever should attend.

    Reminders the calendar can automatically send email reminders before an event occurs. You can select how long before the event
    the email should be sent; e.g. one or two days before or an hour before.

    Subscriptions any user who can view the calendar can sign up to receive an email  about an event before it occurs. Users can choose to

    receive email about all events or just specific events in a category.

These email features are available to you when you post an event (see Posting Events)

Customization

When posting events you have many options for controlling how the event notification looks, these are all available to you as you are posting an event on the "Add Event" page.

Searching
you can specify a filter string, so that only events that match this string will appear on your calendar or you can search for and display a list of all events matching a string in a given date range. The search option is accessed through the "Options" box located to the right of "This Calendar" on the bottom tool bar.

Posting Events

It is easy to post an event to the calendar - HOWEVER, you must be a SCKC club member with a user name and password and you must be logged on. Click on the "Add/Edit" link located on the tool bar at the bottom of the calendar page OR click on the day you want to add the event to. This is the underlined numerical day e.g. 1, 5, 22 etc.

Both methods take you to the "Add New Event" page:
    1.   Enter the date of the new event or click on the "Date Selector"

    2.   Do nothing with the "When included with other calendars" entry.
    3.   "Enter text for a new event" Type in an event title such as: "Santa Fe Day Paddle" or "Suwannee Spring Hop" this is the title that you

          will see on the calendar grid.

    4.   Enter the event Start and End times (just to the right of the Event Title box.

    5.   Choose a "Category" from the "Pull Down Menu" The available categories are shown just to the right and for now include: Board Meeting,

          Day Paddle, Overnight Camping, Special Event and Work Day. We can add additional events.

    6.   If you want to change colors, do so with "background" and "Foreground" dialog boxes.

    7.   In the next box "Enter a URL, or text for a popup window" enter a description of the event and all other pertinent information - when you

          click on an event on the calendar, this is the information that is shown in a popup screen. You may also enter a URL for another web

          that may contain some pertinent information for your entry.

    8.   Click on the first "Create Event" box - you are basically done.

                if you are an xcom member the event will be available on the calendar immediately other wise you will see a notice "Event

                Submitted for approval" at the top of the page. Upon approval by an xcom member the event will then be available for viewing on the calendar.

Just below the first "Create Event" button you have a few additional choices to make if you so desire:

    1.   "Repeat Information" click on the "Show" button, this will bring up a dialog box for recurring events such as our monthly meetings.

    2.   "Email Notification" click on the "Show" button, this will bring up a dialog that can be used to send one or more people a notification

          that an event has been added to the calendar. You can type in an address or use the "Email Address Selector"; this selector has

          the email address of all club members (that have a working email address).

    3.   "Email Reminders" click on the "Show" button, this will bring up a dialog box which can be used to send yourself one or two email

          reminders prior to the event. You can also send someone else a reminder. The reminder email is also  available from the event popup.

Editing Events

Editing an event is very similar to posting an event. You must be a SCKC club member with a user name and password and you must be logged on. Click on the "Add/Edit" link located on the tool bar at the bottom of the calendar page OR click on the day you want to add the event to. This is the underlined numerical day e.g. 1, 5, 22 etc. This again brings up the "Add New Event/Existing Events" page. Click on "Edit" at the top right of the page, this will bring up the event information, make any needed change and then click on "Replace Event"  NOTE: Due to the security restrictions at this time ONLY an ECOM member can edit a posted event.  

Restrictions and Validation:

    Events that conflict with other events within a certain time frame cannot be added to the calendar.

    Historical events cannot be added i.e., no event which occurs before the current date can be added.

    No event too far in the future can be added.

    No last minute changes will be allowed, currently set for 24 hours, this can be changed.